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TKA

Privacy Policy

How Te Tii (Waitangi) B3 Trust collects, protects, and manages personal and beneficiary information.

 

— Last updated: July 2026

Privacy Policy - The Basics

Te Tii (Waitangi) B3 Trust treats personal and beneficiary information as taonga and manages it with care in accordance with Kaupapa Maori values. The Trust complies with the Privacy Act 2020 by collecting and using information only where lawful and necessary, safeguarding it appropriately, and upholding beneficiaries’ rights to access and correct their information.

How We Manage Personal Information

Kaupapa Maori and Information Stewardship

Te Tii (Waitangi) B3 Trust recognises that personal information, particularly information relating to beneficiaries, whanau, whakapapa, whenua, and taonga, is of significant importance. Such information is treated not merely as data, but as taonga requiring careful stewardship.

The Trust endeavours to manage personal information in a manner consistent with:

  • Kaitiakitanga – exercising care, responsibility, and guardianship over information entrusted to the Trust

  • Manaakitanga – treating beneficiaries and their information with respect, dignity, and fairness

  • Whanaungatanga – acknowledging relationships between the Trust, beneficiaries, and whanau

  • Rangatiratanga – respecting the rights of beneficiaries to access and correct their own information

These values guide the Trust’s approach alongside, and not in substitution for, its legal obligations under New Zealand law.

Compliance with the Privacy Act 2020

The Trust collects, holds, uses, and discloses personal information in accordance with the Privacy Act 2020 (New Zealand), including the 13 Information Privacy Principles. 

In summary, this means the Trust:

  1. Collects personal information only where necessary for lawful Trust purposes, including administration, communication, compliance, and beneficiary services.

  2. Collects information directly from individuals where reasonably practicable, unless an exception under the Act applies.

  3. Notifies individuals at the time of collection about why the information is being collected, how it will be used, and their rights of access and correction.

  4. Uses and discloses personal information only for purposes connected to the reason it was collected, unless otherwise permitted by law or authorised by the individual.

  5. Holds personal information securely, taking reasonable safeguards against loss, unauthorised access, misuse, modification, or disclosure.

  6. Ensures personal information is accurate, up to date, complete, and relevant before it is used or shared.

  7. Allows individuals to access their personal information upon request, subject to lawful grounds for refusal.

  8. Allows individuals to request correction of their personal information and, where a correction is not made, to attach a statement of correction.

  9. Does not retain personal information longer than required for lawful Trust purposes.

  10. Limits unique identifiers and does not assign or use them unfairly or unlawfully.

  11. Complies with requirements relating to disclosure overseas, if applicable, ensuring adequate protection of information.

Nothing in this Privacy Policy is intended to limit, modify, or exclude any rights under the Privacy Act 2020. Where there is any inconsistency between this Policy and the Act, the Act prevails.

Beneficiary Information

The Trust holds personal information about beneficiaries for the purposes of administering Trust affairs, which may include:

  • Names, contact details, and dates of birth

  • Whakapapa or succession-related information

  • Beneficial information

  • Communications with the Trust

  • Any other information reasonably necessary for Trust administration and legal compliance

Beneficiary information may be shared with:

  • Trustees and authorised agents of the Trust

  • Professional advisers (such as lawyers, accountants, or registrars) where necessary

  • Courts, regulators, or government agencies where required by law

The Trust takes particular care with beneficiary information, recognising its sensitivity and long-term significance for whānau and future generations.

Access, Correction, and Enquiries

Beneficiaries and other individuals have the right to:

  • Request access to personal information held about them

  • Request correction of that information

Requests should be made to the Trust using the contact details provided in the Privacy Policy. The Trust will respond within the timeframes required by law.

Disclaimer

This Privacy Policy, including this section, is provided for general informational purposes only and does not constitute legal advice. The Trust may update this Policy from time to time to reflect changes in law or Trust practices.

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